Mastery for Clerks: Make Work a Breeze with These Links
Can't quite remember all the shortcuts and the links you use everyday? Town Web compiled this list that you can bookmark, print or stick on the wall - to help make "Clerk-work" easier!
In the day-to-day operations of municipalities, clerks and other staff members are responsible for handling a wide range of administrative tasks. These tasks can range from managing records to coordinating meetings and events to processing payments. With so many responsibilities to juggle, it can be challenging for municipal staff to keep everything organized and running smoothly.
We've compiled a list of tips and resources that every clerk and municipal staff member should keep handy to make updating their local government website, easy. Whether you're new to the job or a seasoned pro, this list covers everything you need to know to make your daily tasks more manageable.
Town Web websites
The Town Web dashboard here’s the dashboard instruction manual
Copy: Ctrl + C OR Select, right click, select copy on the menu
Cut: Ctrl + X OR Select, right click, select cut on the menu
Paste: Ctrl + V OR Select, right click, select paste on the menu
Switch between open apps: Alt + Tab
Screenshots
What it’s used for: To show someone what you see on your screen when they aren’t close by Share information quickly Make a note of information instead of writing it down
How to make a screenshot
Using the keyboard
Capture the entire screen: tap the Windows key + Print Screen key.
The screenshot will be in ‘My Pictures’ folder > ‘Screenshots’
Using a plugin
Download the plugin (also known as a browser extension):
GoFullPage because it delivers those beautiful full pages that we share
CloudHG because it can turn the image into a link!
Example of a full page screenshot made using GoFullPage
Storage/File sharing
Long gone are the days of binders and files and running between offices to share documents. For easy document sharing and storage of documents, video and audio files use:
Google Drive: free access if you have Google mail. Offers a set of tools like a calendar, docs, excel spreadsheets and make sharing between colleagues and team members easier.
Municipal reports
Hey311, from HeyGov, a division of Town Web, offers a citizen engagement app that is all about helping you connect with your municipality. Click here to read more about this tool. You can see the app's functionality on a Town Web municipal website, and if you want to sign up, you can book in for a Drop in Demo. This app is a great way to keep track of what's going on in your municipality and to provide fast and efficient service to your community.
Meeting minutes
Making the most of your time is imperative, especially because the to-do list never gets shorter! Manually transcribed meeting minutes are very time consuming! Sign up to make use of new technology called ClerkMinutes.
Municipal Clerks are like the glue that keeps municipalities running, but with the right tools and resources for your local government website, the administrative tasks can be much easier. This list of tips and resources is a great starting point for those who want to streamline their workflows and improve their productivity. By keeping this list close by, you'll be able to navigate your daily tasks with ease and ensure that your municipality runs smoothly.
So, bookmark it, laminate it, or keep it handy in whatever way works for you!
