Can't quite remember all the shortcuts and the links you use everyday? Town Web compiled this list that you can bookmark, print or stick on the wall - to help make "Clerk-work" easier!
Can't quite remember all the shortcuts and the links you use everyday?
Town Web compiled this list that you can bookmark, print or stick on the wall - to help make "Clerk-work" easier!
In the day-to-day operations of municipalities, clerks and other staff members are responsible for handling a wide range of administrative tasks. These tasks can range from managing records to coordinating meetings and events to processing payments. With so many responsibilities to juggle, it can be challenging for municipal staff to keep everything organized and running smoothly.
We've compiled a list of software for municipal clerks to make updating their local government website easy. Whether you're new to the job or a seasoned pro, this list covers everything you need to know to make your daily tasks more manageable.
Town Web websites
- The Town Web dashboard here’s the dashboard instruction manual
- Town Web training available online, just for you! Here’s instructional videos and articles to help you step by step.
Document conversions
- Make use of I Love PDF for all your document conversions like Word > PDF
- Use I Love PDF to merge/combine different PDF files
- Convert a PDF to an image
Cut, Copy, Paste
- Copy: Ctrl + C OR Select, right click, select copy on the menu
- Cut: Ctrl + X OR Select, right click, select cut on the menu
- Paste: Ctrl + V OR Select, right click, select paste on the menu
- Switch between open apps: Alt + Tab
Screenshots
- What it’s used for:
To show someone what you see on your screen when they aren’t close by
Share information quickly
Make a note of information instead of writing it down
How to make a screenshot
1. Using the keyboard
- Capture the entire screen: tap the Windows key + Print Screen key.
- The screenshot will be in ‘My Pictures’ folder > ‘Screenshots’
2. Using a plugin
- Download the plugin (also known as a browser extension):
- We use GoFullPage and CloudHQ
- GoFullPage because it delivers those beautiful full pages that we share
- CloudHG because it can turn the image into a link!
An example of a full page screenshot using GoFullPage
Storage/File sharing
Long gone are the days of binders and files and running between offices to share documents. For easy document sharing and storage of documents, video and audio files use:
- Dropbox: free version available of 2GB
- Google Drive: free access if you have Google mail. Offers a set of tools like a calendar, docs, excel spreadsheets and make sharing between colleagues and team members easier.
Meeting minutes
- Manually transcribed meeting minutes are very time consuming! Sign up to make use of ClerkMinutes. A free 14-day trial is available.
Municipal Clerks are like the glue that keeps municipalities running, but with the right tools and software for municipal clerks, the administrative tasks can be much easier. This list of tips and resources is a great starting point for those who want to streamline their workflows and improve their productivity. By keeping this list close by, you'll be able to navigate your daily tasks with ease and ensure that your municipality runs smoothly.
So, bookmark it and keep it close by!